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Transparent Pricing & Strategic Value

To create an accurate and complete RFP response, we’ll need access to all documentation provided with the solicitation. Our objective is to handle the majority of the detailed work, supporting small businesses that may not have the staff or resources to manage this process internally.

Our company’s price for creating a template range from:

Light-edit / compliance check only (short, straightforward RFP/RFQ): $650-$1200 total.
Rewrite of existing draft proposal: $750-$1500 total, depending on gaps and length.
Full proposal for a simple or moderate opportunity (e.g., small professional services contract, limited technical complexity): $1,500–$3,500 total.

Typical price structure for solicitation response support

You can mix hourly and fixed-fee elements; numbers below reflect common market ranges for business/government proposal work.

1) Labor rates (hourly)

Proposal manager: 150–250 per hour for planning, schedule, compliance matrix, and managing inputs.
Lead proposal writer: 150–235 per hour for drafting technical/management sections and tailoring content.
Subject-matter expert (SME): 175–250 per hour for solution design, technical approach, and level-of-effort estimates.
Graphic/layout specialist: 90–150 per hour for diagrams, infographics, and formatting.
Pricing/cost analyst: 150–250 per hour for pricing models, BOEs, and price narratives.
Compliance/quality reviewer: 125–200 per hour for pink/red team reviews and final QC against the solicitation.

2) Typical fixed-fee ranges by effort

These assume a single solicitation response; you can scale up or down based on page count and complexity.

Light-edit / compliance check only (short, straightforward RFP/RFQ): 1,500–3,000 total.
Rewrite of existing draft proposal: 2,500–5,000 total, depending on gaps and length.
Full proposal for a simple or moderate opportunity (e.g., small professional services contract, limited technical complexity): 3,500–7,500 total.
Full proposal for complex, competitive opportunities (large contracts, multi-volume federal RFPs): 7,500–25,000 or more, particularly where extensive SME time and graphics are needed.
Capture/strategy support (opportunity assessment, win themes, solution shaping before RFP release): 2,500–8,000 per opportunity, often as a separate phase.

3) Other direct costs

Proposal software / collaboration tools: 50–200 per user per month if specific tools are required.
Travel for in-person strategy or review sessions (if any): actuals (transport, lodging, per diem).
Production and delivery (if paper copies required): printing, binding, and shipping at cost.
Data/research purchases (market data, benchmarks): case-by-case, usually a few hundred per solicitation.

4) Example packaged price menu

Companies that Provide Solicitation / RFP Response

These firms provide proposal or RFP-response services that you can cite as market examples.

Government and commercial RFP specialists

iQuasar LLC – Government proposal writing and proposal process outsourcing for federal, state, and local RFPs, RFQs, and RFIs, including opportunity identification, proposal development, review, and submission.
Hinz Consulting – Focuses on proposal development and capture for government contractors and discusses RFP cost components, labor, and best practices.
Optimal Thinking – Business proposal and government RFP writing services, including pricing strategy and incorporation of relevant certifications.
RFP response consultants (e.g., firms highlighted by Hinz) – Offer opportunity assessment, strategy development, proposal writing, reviews, and submission support, with an emphasis on compliance and improved win rates.

Grant and nonprofit-oriented proposal firms (useful pricing references)

Not-For-Profit Grant Writers – Publishes a detailed price list, including 3,500–7,500 and up for responding to an RFP/RFA/NOFA, and 2,500–3,500 for drafting or rewriting proposals.
Funding for Good / Global Grant Writing Collective – Shares ballpark ranges such as 900–2,500 for funding strategy and 1,200–3,500 or more for moderate difficulty grants, typically on a flat-fee basis.

Three men in a meeting discussing documents.

Get a Precise Proposal

Contact LRJ Under One today for a complimentary review of your RFP or project scope. We’ll provide a fixed-fee proposal customized to your specific goals, ensuring you get the strategic support you need without the guesswork.

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